Administrative Intern at Stellar HR Solutions

Company: Stellar HR Solutions Qualification: Bachelor's Degree Experience Length: 0 Months Job Location Type: In-Person Country: Kenya Region: Nairobi Experience Level: Graduate Industry: Human Resources Function: Administration

About the Company

Stellar HR Solutions is a premier Human Resource Management Consulting Company based in Nairobi, Kenya. We specialize in delivering a wide array of HR services tailored to meet your business needs. Our expertise spans consulting, training, complete staffing solutions, policy creation, payroll processing, HR audits, organizational restructuring, and conflict resolution. We are dedicated to helping businesses thrive through strategic HR solutions.

About the Job

Position: Administrative Intern
Location: Nairobi, Kenya
Duration: Internship

Our client, a leading e-commerce company specializing in liquor sales, is seeking a highly organized and detail-oriented Administrative Intern. This role is crucial in ensuring the smooth and efficient operation of the office. The ideal candidate will gain hands-on experience in office administration and develop key skills essential for a career in business administration or office management.

Job Descriptions

  1. Visitor Reception: Welcome and assist visitors to ensure a positive and professional experience.
  2. Document Management: Perform accurate and efficient typing tasks, including drafting documents and correspondence.
  3. Office Errands: Handle various office errands such as NHIF and NSSF, ensuring timely and efficient completion.
  4. Delivery Coordination: Manage and coordinate the offloading of deliveries, ensuring proper handling and storage.
  5. Invoice Verification: Verify invoices upon receiving orders and ensure delivery personnel sign them.
  6. Record Keeping: Organize and maintain records of customer service receipts for easy access and reference.
  7. Maintenance Oversight: Oversee office repairs and maintenance, and ensure an adequate supply of office materials.
  8. Team Support: Provide support for the business support team during their off days.
  9. Customer Service Collaboration: Collaborate with the customer service team to address and fulfill coordination needs efficiently.

Qualifications and Experience

  1. Education: Recently completed a degree in Business Administration, Office Management, or a related field.
  2. Typing Skills: Demonstrated ability to type quickly and accurately.
  3. Organizational Skills: Strong organizational skills with meticulous attention to detail.
  4. Communication Skills: Excellent verbal and written communication skills.
  5. Professional Interaction: Ability to interact professionally with visitors and team members.
  6. Time Management: Effective time management skills with the ability to handle multiple tasks simultaneously.
  7. Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  8. Adaptability: Willingness to take on various tasks and adapt to changing priorities.
  9. Professionalism: Demonstrates professionalism and a positive attitude in the workplace.

Skills

  • Efficient typing and document drafting
  • Strong organizational capabilities
  • Excellent communication and interpersonal skills
  • Effective time management and multitasking
  • Proficient in Microsoft Office Suite

Languages

  • Proficiency in English (required)
  • Knowledge of additional local languages is an advantage

Eligibility and Selection

  • Candidates must have recently completed a degree in Business Administration, Office Management, or a related field.
  • They should demonstrate strong organizational and communication skills, proficiency in Microsoft Office, and a professional demeanor.

Core Functions / Responsibilities

  1. Welcome and assist visitors
  2. Perform accurate typing and document drafting
  3. Handle office errands and coordinate deliveries
  4. Verify invoices and manage records
  5. Oversee office repairs and maintenance
  6. Support business and customer service teams

How to Prepare for an Administrative Intern Job at Stellar HR Solutions

  1. Research the Company: Understand the company’s mission, values, and business model.
  2. Review Office Procedures: Familiarize yourself with common office tasks and software.
  3. Develop Relevant Skills: Focus on improving your typing, organizational, and communication skills.
  4. Prepare Examples: Be ready to discuss instances where you demonstrated relevant skills.

Questions You Might Be Asked During an Administrative Intern Job Interview at Stellar HR Solutions

  1. How do you prioritize tasks when managing multiple deadlines?
  2. Can you describe a time when you successfully handled a challenging administrative task?
  3. How do you ensure accuracy and attention to detail in your work?
  4. How do you handle interactions with difficult visitors or clients?

Tips to Nail Your Administrative Intern Job Interview at Stellar HR Solutions

  1. Be Professional: Dress appropriately and arrive on time.
  2. Be Prepared: Bring copies of your resume and be ready to discuss your qualifications and experiences.
  3. Show Enthusiasm: Demonstrate your interest in the role and the company.
  4. Ask Questions: Prepare insightful questions about the role and the company’s operations.

By joining Stellar HR Solutions as an Administrative Intern, you will gain valuable experience and skills that will serve as a strong foundation for your future career in business administration or office management. Apply now to take the first step in your professional journey!

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